Today, I want to encourage you to take some time to set yourself up for success if you are starting a photo organising project.
What do I mean by that? I mean that it is worth creating a work space that is not only functional but that ideally, you like spending time in.
Let’s start by looking at this when you plan to work on your printed physical photos. Let’s say you want to digitise your prints. Ideally, you would start by gathering all your photos, be they lose, in albums, framed and so on. You can already imagine that this will need some space. That means, you will need at least one table to spread out. When I did that, we worked in the spare room and also used the guest bed to make year piles. Ideally, you can work in a space that is light, clean, friendly and as dust free as possible and not draughty. You don’t want the wind blowing away your photos.
If you have pets such as cats, it would be good to be in a space that they can’t access. The last thing you want is the cat walking all over your sorted photo piles, let alone leaving hair all over the place.
Then there is some equipment you will need, such as a rubbish bag and a recycling bin, index cards, photo safe pencils and certainly boxes or zip lock bags to store your photos in temporarily.
Depending on your project and your photos, you will need even more.
So, that’s the printed photos.
When you are working with your digital photos, it is a bit easier since you will not need so much space. Again, working in a nice room will surely help but also to have a computer that is up for the job. If your computer is very old or running out of space, it will be frustratingly slow when you are working with your photos. Sometimes I come to clients who haven’t upgraded their computers and programs in years and that doesn’t help either. Make sure that everything is up-to-date. It will make the job a lot easier.
Question from the audience: ‘I save the photos in a folder by year, then month (yyyy mm). I used to go through and add a tag for special events but I don’t anymore. The tricky and time consuming part is consolidating photos from two iPhones and three iPads. Any tips for that?’
I answered this question in this Facebook Live session. As always in photo organising, there are different options to achieve a goal. In this video, I will only talk about Windows and will share ways and strategies about how to import, merge and sort the content of various devices and cameras into one photo hub. One thing that will make it a lot easier for you is if all devices and cameras have the correct date and time in their settings. That way, your photos will automatically be in the correct chronological order when you sort by capture date.
There are other tools I am explaining, for example Dropbox or iMazing (no affiliation) that might be helpful to do the job.
To make things even easier for you, you can also download a folder structure. There are various structures to choose from, you can download only one or all of them. The two main ones are a purely chronological structure, the other is by themes. Go here to get your free download: https://photos.simplyinorder.com.au/folderstructure.
Very shortly after doing that Facebook Live session talking about the 3-2-1 backup method I accidentally dropped my external hard drive on which I store my photo collection or hub as we call it. I kid you not, I’m not making this up!
Imagine my shock, when I realised that the drive doesn’t show up at all when I plug it into my computer. Plus it makes that clicking noise, never a good sign.
At this point, I was grateful for two things:
It was my own drive and not one of my client’s
I knew the drive is 100 % backed up with Backblaze
So, no need to stress out and panic (I don’t even want to start imagining how it would have felt if I hadn’t had a backup …). Thanks to using the 3-2-1-backup-method, all I had to do is to go to my Backblaze account and restore the drive with a few clicks. Because it’s so much data, I am not downloading the restored files from the cloud but Backblaze does that and sends me a new external drive with all my photos. I haven’t made this up, it really happened and you can imagine how grateful I am to using this cloud backup service. It’s really affordable and soooo worth it.
Using the 3-2-1 backup method I of course have another backup on another external hard drive. However, I don’t backup daily to that drive. I could have restored everything from there but would have lost a few hours worth of work that I had invested to work on our photo collection over the past weekend. Hence, I decided to get the 100 % restore drive back from Backblaze.
Here is the link if you would like to try it out for free (2 weeks). And yes, it is an affiliate link but I’m not sharing this to make money but because I care about your photos and I don’t want you to experience the same without having a backup of your most precious memories.
Are you worried you might lose your precious digital photos and videos?
In our photo organising industry the saying goes that it is not a question of if it ever happens but when. In this day and age we have to expect that we will lose digital data sooner or later. And that of course includes photos and videos, that are so close to our hearts and very precious. So why is it, that we are not always making sure that they memories are safe at all times?
Yes, we are all time-poor and lead very busy lives. Today, I’d like to share the industry standard for backing up your photos: the 3-2-1 backup method! It is nothing difficult, it doesn’t require a lot of time or any fancy setups. Yes, it will cost some money but hey, restoring a computer, a phone or an external hard drive is muuuuch more expensive! And we’re talking about precious photos, so let’s keep them save.
Watch this recorded Facebook Live video and learn how easy the 3-2-1 backup method really is.
If you are interested in trying out Backblaze, you can sign up here for a free account and a 2-week trial (affiliate link): Backblaze
If you pick one New Year’s resolution, pick this one!
Do you do New Year’s resolutions? Have you maybe even thought of a resolution with regards to your photos?
Personally, I have given up on New Year’s resolution long ago because it simply doesn’t work for me. I’ve tried many years, but nothing really sticks. After a few weeks – the latest – they all go out the window. Which of course makes me feel like a failure, not a nice feeling. Can you relate?
Instead, I like to keep things real. Yes, I do want to improve in many different areas of my life. And photo management is a very important area, too. Not only professionally, as a photo organiser, but of course also for our personal photos. However, I had many plans over the years but I still struggle to keep up. Time is just flying and before I know it, another 6 months have passed and I haven’t done much with my own photos.
Decluttering and organising is of course a very popular New Year’s resolution and mind you, I have nothing against this at all. However, let’s stop and think for a minute … why do we have to declutter and organise in the first place? Yes, we have too much stuff! That’s true for photos, too. We are drowning in photos. We are overwhelmed by the amount of photos and often also the technology and the speed of its development. We are time-poor and there it is … the photo chaos is complete and out of control!
There are many ways to get the photos back under your control, decluttered and neatly organised. Today though, I would like to encourage you to focus on the very first step in the photo management process – so to speak. Yes, you guessed right, it’s about taking photos!
A warning: chances are that you will not like what I’m about to ask you! Building a new habit and changing behaviour is usually a hard thing to do. So, if we think of changing anything, let’s think about what new habit will have the biggest ripple effect.
Let’s nip photo clutter in the bud and think twice before taking a photo!
Think about why you are taking that photo, what are you going to do with it, will it be of interest in the long run? Thinking about these things will most probably change your habit and before you know it, you will take fewer photos.
Pick this one habit and it will help you long-term
The positive ripple effect of course is that you will
have to spend less time managing these photos,
need less digital storage on your devices and in the cloud, hence
will spend less money for storage.
Another benefit might be that the overwhelm is not quite as big and chances are that you actually enjoy doing something with your photos, for example photo books. Or – if you have children – think about your legacy. They will be grateful one day if they have to deal with less photos that don’t mean anything to them.
Now, if you just can’t see yourself taking fewer photos, you could tweak this habit and set some rules for yourself, e.g. delete some after you have posted them to your social media account/s. Or save screenshots in Evernote rather than your camera roll because they don’t really belong to the family photos, do they?
I hope these thoughts encourage you to fight photo clutter before it even starts.
I’d of course love to hear what you think about taking fewer photos. Is this realistic for you? If not, why not? What are you struggling with most? Please don’t be shy and ask away or share your experience with us on Facebook or email me at firstname.lastname@example.org.
Did you know you can add 5,000 items to a shared album on your Mac or iPhone? That’s a lot.
Personally, I don’t need or want to access my entire photo collection on my phone (I’m not using iCloud Photo Library but download my phone photos manually to my Mac). Instead, I like to use shared album for photos I want to see on my phone. Maybe from a holiday or often it’s business related. I add the photos to a shared album and then delete them off the phone.
If you are an Apple Photos user you might have heard the news that Apple is discontinuing their printing services. This is a real shame, I have always liked their products. The photo books and other products such as cards are very easy to create and to order. As a Swiss living in Australia I especially liked the fact that I could have calendars printed in Switzerland as gifts for our Swiss relatives and have them sent directly to their address.
However, no reason to panic! Apple has teamed up with third-party apps and you can still order your print products from within Apple Photos :-). All you need to do is to install these apps, which is a matter of minutes. If you want to order printed products, you will need to install Mimeo Photos, which you can do from within Photos. Once you have it ready to go, you’ll see it is just as easy as it was before to create your print products.
I haven’t ordered a book yet from Mimeo but I am expecting that the quality will be the same as it was before.
Here is a short tutorial for you about how to install Mimeo – or other integrated apps such as Wix, Whitewall or GoodTimes. Please note that Shutterfly is not available for Australian users.
Have fun creating new photo books or other keepsakes!
Update: I have in the meantime had an album printed and I am happy with the outcome and the service. The quality looks exactly the same as it always did with the Apple photo books … printing, paper, binding everything the same in my view. The only thing I could say is that the photos appear darker than they do on the screen. But this was always the case and also happens with other suppliers.