How to Backup Photos While Travelling

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I have travelled quite a bit in my life, mostly before I had a digital camera and a smart phone, and backup was never even mentioned. So, after the holidays, I had a few rolls of film that needed developing. From there, they went pretty much straightaway into an album. Easy peasy … until our children came along and we bought our first digital camera and a video camera.

These days, digital cameras come in all sizes and shapes. There are also several other devices such as iPods and tablets, and of course a mobile phone that takes pretty good pictures and is easy to carry around.

Especially when travelling, these things can easily get lost, stolen, or damaged and you might lose all of those precious photos you took (possibly even those taken before your trip if you haven’t got a backup system in place). So, what can you do to keep your photos safe and backed up during your trip?

I’ve listed some options for you and have tried to cater to as many needs and budgets as possible. Just go through the list and find which method suits you most. You may even vary between methods from one trip to another depending on where you go.

Photo organisers recommend that you save three copies of a photo. This might not always be realistic while travelling but keep it in mind. Also, downloading your photos to a backup place and then deleting the photos on your camera is not a backup – it’s just a relocation of your photos!

These are general tips and I haven’t tried all of the mentioned methods and products. Technology changes all the time so please do your own research with regards to the equipment you need.


Backup from a Phone

Young woman taking a photo with her phone in London

To the cloud (automatically or manually)

You might think that the whole topic is a no brainer because you just upload everything to the cloud, possibly even automatically. Well, when you’re travelling you might not have easy internet access or possibly only a very slow connection. Therefore, in many cases, the cloud will not be an option.

However, if you do have internet access it is a great way to backup your photos. Especially because photo organisers recommend that you not only have three copies of a photo but also in two different locations.

I recommend checking out two of APPO’s partners – either Forever or Mylio.

Dropbox has worked well for me in the past. There are of course lots of other services such as iCloud, Google+, OneDrive, etc.

A word of caution: read the small print of all providers before you make a choice. Just as an example: there are some who will charge you if you want to download your photos from their cloud service or with some of them you won’t get back the original resolution or you might have to download them one by one which takes ages.


To a portable hard drive with WiFi

Together with the right app (depending on your phone) you can upload your photos wirelessly to a portable hard drive. An example is Seagate Wireless Plus.


To a portable hard drive without WiFi

This is a bit trickier because you will need a computer via which you can copy your photos to (see below how to do this). Don’t shy away from the idea of using a portable hard drive. I use Seagate all the time and they’re really light and small; perfect to carry around.


To a computer

If you take a laptop on your trip you simply need to connect your phone to your computer and download, or rather copy your photos (remember – if you download and then delete them on the phone it’s not considered a backup!). To be even safer you could then copy the images to an external hard drive or  USB to backup your computer – et voilà: you’ve got your three copies J.

You may also use a computer in a hotel business centre or in an internet café if you travel without your own.


To a USB flash drive for smartphones and tablets

There are various USB flash drives which you can connect directly to your phone and download your photos to. They come in various sizes and are pretty easy to carry around. This is definitely a favourite of mine.

Examples are the PictureKeeper, SanDisk iXpand, or SanDisk Ultra Dual Drive.


To a tablet

The fastest way if you don’t have internet access is probably to use Airdrop (Apple only), which creates a peer-to-peer network. SHAREit works similarly.

To an SD card

Some Android phones actually include a mini SD card. Make sure in the settings that this is where the photos are stored. If you want to transfer photos from the SD card please see below for options.

iPhones cannot export or copy photos from the phone directly to an SD card. It is only possible via a computer.


Backup from a Camera Memory CardMemory card


Remove the memory card from your camera (or your Android phone) and use a card reader to import the photos to a computer, your phone, a tablet, or another mobile device. Make sure you have the correct reader/s and adapters with you.

If a computer and a portable hard drive is too much to carry along, a memory card backup system like Nexto DI or Hyperdrive might be the ideal solution. They are like a hard drive with slots for the memory cards and come with a display as well.

Camera lens close-upBackup from a Camera via USB Connection

Connect the camera to a computer via the USB cable and copy your photos. While you’re at it, you might make another copy to an external hard drive or to the cloud if you have internet access.

Wireless Backup from a Camera Memory Card

Invest in an Eye-Fi memory card which can transfer photos wirelessly to your device or computer. Keep in mind that the camera will have to be powered on while photos are transferred which requires battery power.

Once you have copied the photos from your camera to a computer or other device, you can use the above-mentioned tips to back these up.


Before You Travel


  1. Work out a backup plan that suits your needs.
  2. Make sure you have all the necessary equipment formatted correctly (especially portable hard disks).
  3. Don’t forget at least one international power adapter.
  4. Think about how you want to transport these things so they stay organised and safe. Try to keep the camera away from the backup.
  5. Make sure all your cameras always have the correct date/time setting (of the time zone you’re in when taking the photo). It will make your life a lot easier because you will automatically have the correct chronological order (especially if you use several cameras and devices).
  6. Once your trip has started, keep in mind to set aside some time to backup your photos regularly.
  7. Enjoy your holiday!


After Your Trip

Remember, these backups are meant to happen while you’re travelling. If one of the copies you made is now already in your photo hub (e.g. Dropbox) it will save you the time to download everything again. If they are not in your usual hub yet, you’ll have to move your photos to your hub as soon as possible and use your usual photo management workflow.

Save Trip!






This post was also published by Save Your Photos, an initiative by the Association of Personal Photo Organisers (APPO) to celebrate ‘Save Your Photos Month’ in September. Read it here.


7 tips for hosting a relaxed Easter weekend

More often than not, holiday meals and festivities are a source of stress rather than a time for relaxation and fun. However, with a little bit of planning and organising, stress will be a thing of the past, and you will be able to enjoy time with your loved ones.


7 tips for hosting a relaxed Easter weekend


Here are my 7 tips for organising and planning your Easter weekend:

1. Invite your guests early

Many people go away during long weekends, so make sure you invite your guests early enough (at least four weeks in advance).


2. Plan your meals in detail

Take some time to plan the menus for the Easter weekend, plus at least one day before and after. Include every single meal—breakfasts, snacks, and even leftovers. Once you know what you want to cook, make a shopping list and schedule some time to do the shopping in your diary.


3. Prepare as much as you can

The idea of family getting together shouldn’t include you standing in the kitchen all the time. If you want to enjoy some relaxed time with your loved ones, prepare as much as you can in advance. You might even be able to pre-cook and/or freeze certain things.


4. Have some fun decorating your home

If you like to add some seasonal decoration to your home and table, plan early enough and make sure you have everything you need. If you are lost for ideas, have a look on Pinterest for inspiration. Maybe you can involve your children or other family members to create a beautiful centrepiece.


5. Plan the Easter egg hunt

The children (and adults :-)) will love the Easter egg hunt. Prepare it well in advance and have everything ready to go so you or another adult can hide the eggs the night before the hunt. Useful hint: note how many eggs you hide to make sure the kiddies search until they have found every egg!


6. Delegate and ask for help

Just because you’re hosting the Easter meal doesn’t mean you have to do everything yourself. Most guests ask whether they can contribute in one way or another, so don’t just dismiss them—accept the help. If they don’t come forward, ask someone to bring a dessert or nibbles. Getting an entrée such as a seafood platter or even a main meal (or parts of it) prepared by your local deli might be another option. Think about what you could outsource, and don’t forget to make a note in your planner so you don’t forget to order in time.


7. Plan fun activities

Keep the children entertained and happy with some fun (and sugar-free) activities such as competing in an egg and spoon race, creating bonnets, colouring eggs or decorating egg- or bunny-shaped biscuits.
Wishing you a wonderful and relaxed Easter!

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